York Baptist Church Privacy Notice

Under Data Protection legislation the Charity Trustees of York Baptist Church are the Data Controller and can be contacted by ringing 01904 640124, writing to York Baptist Church, Priory Street, York YO1 6EX, or emailing office@ybc.org.uk

We last updated this Privacy Notice on 11th May 2018.

We collect information to enable the church to keep in touch with individuals and provide pastoral support as appropriate. Names, postal and email addresses, telephone and mobile numbers are collected for this purpose.

We will ask for consent for these to be stored and used, unless there is an overriding lawful basis (such as legal obligation or vital interests), and have a Consent Form for this purpose.

The Church uses Dalmatian (the DreamHost Announcement List Management Application) to send secure group emails. It uses Mailman to send secure Prayer Chain emails. It uses Google Forms. The church also uses Dropbox, although no addresses, telephone numbers or email addresses are stored here.

Paper data is locked securely in the church building, with only the administrator holding a key. Electronic data is held on the church office computer, which is password protected and accessed only by the Administrator, Minister and Diaconate.

The church has a Prayer Chain – those signing up on a distinct and separate part of the Consent Form both give their consent to their contact details being used to receive the prayer chain, and also agree to keep private and confidential any items shared on the chain.

To enable us to provide adequate pastoral support to you and your family, the Minister, Church Worker or Pastoral Deacon may record information which may be regarded as sensitive. This information is not stored on the church computer or in the church building, but on password protected devices owned by the Minister, Church Worker or Pastoral Deacon. This information will NOT be disclosed to anyone else without your consent.

You have the right to ask to see any information we hold about you (including the pastoral support information) by submitting a ‘Data Subject Access Request’ to the Church Office. You also have the right to ask for information which you believe to be incorrect to be rectified.

If you are concerned about the way your information is being handled please speak to our Administrator. If you are still unhappy you have the right to complain to the Information Commissioners Office.

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